Capture. Organize. Protect.
With on-line document management
from CloudDocs, you can easily
capture, then store, documents and
forms in one
place and quickly
retrieve them from anywhere. CloudDocs
eliminates confusing, ad hoc filing systems
and securely protects documents from loss, damage or unauthorized access. With CloudDocs you can save money, reduce risk and improve customer service.
CloudDocs Features List
Need for Speed
Bells and whistles aside, the benefit of CloudDocs that you'll enjoy every day is its streamlined organization and sheer speed. Everything in CloudDocs is designed to help you do things faster, from capture to retrieval. Find it fast with CloudDocs.
Using CloudDocs integrated Capture screen, you can quickly and easily file documents. Upload document files from your PC or network drive. Scan directly from your Twain
-compliant scanner or multi-function device. For large jobs, use secure FTP.
Easy to Use. Easy to Manage.
Users enjoy the intuitive design of CloudDocs, and the way it can reflect their own organizational structure. Organize documents by department, function, location
, role -- your choice! In addition, CloudDocs is simple to use. No hours of training. No learning complex features and functions. New users are productive in minutes.
And it's easy to manage from a centralized
administrative console. Manage users. Add a new search field. Update a list of selection choices. Broadcast a message to users. You'll be amazed at how CloudDocs' simple but smart design helps you work better.
Gone are the days when documents had to be indexed by hand. Thankfully, CloudDocs supports fully automated indexing using a combination of bar codes, data retrieval, and document separation. However, if you need to quickly index a few documents, CloudDocs makes it easy using QuickIndex.
You can create or modify your own document data fields -- up to 50! For most users a few data fields is best to help simplify filing and finding documents. But some documents may require more data. It's nice to know you have the flexibility.
It's also good to know that you have choices, and that CloudDocs can speed up the process of identifying and then finding the exact document or document set you need.
One of the key benefits of CloudDocs' electronic
document management is security. Not the kind of security you get by just backing up data, or storing it off site, or keeping duplicate copies. We do those things, but, frankly, you can do those things yourself. The security we provide every CloudDocs user is the result of decades of experience, and millions of dollars invested in infrastructure and compliance.
Your data is always protected in two Tier 4 data centers, which offer the highest levels of security, redundancy and fault-tolerance in the industry. Your documents are mirrored, not just backed up. Don't put your documents at risk by settling for less.
Use CloudDocs to manage your most difficult document challenges. Yes, CloudDocs comes with templates for common document processes, but we know that your
requirements may not be "common." That's why we've made CloudDocs easy to configure for your needs. Here are some example areas in which CloudDocs is a powerful ally in helping you work better, whatever your business application:
- Audit documents
- Human Resources
- Medical records
- Legal cases
- Real estate
What do you need to do with documents once they've been filed? With CloudDocs you can:
- Move them through an approval process
- View one document or complete sets
- Edit data within a set of documents or across document sets
- Delete unwanted documents
- Merge two or more documents together
- Organize documents by category, function, department, responsibility, etc.
Share with colleagues, staff or partners
Goodbye, Missing Documents!
CloudDocs' DocAudit feature makes it easy identify required and time-sensitive documents. For any group of documents, for any document type, with a few
mouse clicks you can make sure that you and your team always know if any required document is missing, expiring or up for renewal.
CloudDocs electronic document management can save you time and money, and help you keep track of required or time-sensitive documents. Read about the benefits here.
- Fast find
- Easy document capture or upload
- Access from any approved PC address
- Easy to use
- Templates. Use ours or create your own
- Configure to the way you work
- Organize documents the way you need to
- Identify missing document types and expiring documents
- Highest levels of user and storage security
- Automate with bar codes
Contact us for more information. You can go to our Contact Page, or display a convenient
without leaving this page.
Work Better with eGistics CloudDocs.
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